From 1 January 2026, e-Delivery becomes the main channel of contact with authorities

From 1 January 2026, e-Delivery becomes the primary method of electronic service of official letters, while ePUAP is to be used only in cases specified by law. For foreigners, employers and representatives, this is an important operational change because it affects how decisions, notices and summonses are received.

This is not only a question of an IT tool. In practice, it means more predictability in document circulation, faster access to correspondence and better control over when a letter was sent and received.

If a case is handled online or requires electronic contact with public administration, it is worth preparing in advance to use an electronic delivery address. The system may require such an address in order to send letters, receive decisions and track delivery status in one place.

For clients, this can reduce chaos, but only if the channel is implemented properly. The mere existence of e-Delivery solves nothing if nobody checks the inbox, follows deadlines or understands which types of correspondence may arrive there.

Legalization matters often involve more than one party: the foreigner, the employer, an HR team, a law firm or an agency. The more participants in the process, the greater the risk that an electronic letter will be missed or misunderstood.

That is why the move to e-Delivery should be treated as an operational change. A properly designed flow of digital correspondence increases the safety of the whole case and reduces the risk that an important deadline will be lost simply because nobody took ownership of the communication channel.